COMMITTEES

Treasure Coast USBC Association

An association board has many tasks to complete each year, and an efficient method of accomplishing those tasks with the least amount of people is to use committees. All committees, except the Nominating and Youth committee, are appointed by the president with board approval, and should be made up of an odd number of members and should meet as often as necessary to complete their work. They should be composed of both board members and non-board members. Please note the president has the authority to remove committee members from president appointed committees.

The standing committees select its own chair and recording secretary, while the procedure for selecting the chair and recording secretary of optional committees should be outlined in the association’s operations manual. The chair is responsible for scheduling committee meetings and making sure reports are made at board and membership meetings. The recording secretary takes the meeting minutes.

The president is an ex-officio member of all committees, except the Nominating committee or in a merged association the Youth committee. As an ex-officio member of a committee, the president has the same rights as the other committee members, but is not obligated to attend committee meetings and is not counted in determining the number required for a quorum. The Association Manager is not an ex-officio member of any committee, but can be appointed.

COMMITTEES OVERVIEW

Youth Committee

OVERVIEW

The roles of the Youth Committee are similar to those of other association committees, with this important difference: Youth Committee members must be USBC members and are elected by the youth delegates (state) or Youth Representatives (local), not appointed by the president.

The Youth Committee’s required responsibilities are defined in the USBC Bylaws and the USBC Policy Manual. Additional responsibilities are defined in the association’s Operations Manual. However, this committee reports to the association’s board of directors and is under the direction of the board. Authority given to the Youth Committee is dictated by the Policy Manual and the board. For example, the board determines the Youth Committee’s budget, which includes youth-related activities. The Youth Committee should make recommendations to the board on youth-related activities to be included in the budget. The board then reviews the recommendations and either approves or denies them.

Youth Committee members must comprise at least 20 percent of the association’s board of directors. This means that those members elected to the board by the Youth Committee will also be involved in making board decisions affecting youth. Those board members elected by the Youth Committee are full board members, serving the entire association in addition to the youth. They are part of all decision making, serve on other committees and attend all board meetings.

DEFINITIONS

Committee: “A committee, as understood in parliamentary law, is a body of one or more persons, elected or appointed by (or by direction of) an assembly or society, to consider, investigate, or take action on certain matters or subjects, or to do all of these things. Unlike a board, a committee is not itself considered to be a form of assembly.” (Roberts Rules of Order, Newly Revised, 10th Edition, pp. 471-472.)

Youth Representative: A youth or adult USBC member selected to represent a certified youth league or center in the association.

Each youth league is entitled to one youth member, age 14 years or older, and one adult as Youth Representatives. Each individual must be a USBC member. The youth representing the league must be a member of that league.

Each center having at least one certified youth league is entitled to one Youth Representative. This individual must be a USBC member.

Youth Committee: A group of individuals elected by the Youth Representatives at the association’s annual meeting.

YOUTH COMMITTEE RESPONSIBILITIES

Determines the size of the Youth Committee.
Develops additional eligibility requirements for:

Candidates to the Youth Committee, to be approved by the board.

At least 20 percent of the board members, to be approved by the delegates (state) or members/Youth

Representatives (local) and to be included in the association’s bylaws.

Candidates for election of youth delegates to the state annual meeting, to be approved by the members/Youth Representatives (local).

Develops the slate for the Youth Committee elections to be presented by the Nominating Committee.
Establishes procedures for soliciting nominations/resumes.
Determines election procedures for and elects at least 20 percent of the board members from the Youth Committee.
Recommends youth dues, up to the maximum allowed in the USBC bylaws, which are approved by the board.
Monitors, promotes, reviews and recommends youth programs and services conducted by the association and approved by the board.
Provides written reports to the board as applicable.
Stays within approved budget on projects assigned to them by the board.
Performs other duties as requested by the board.

DUTIES WHEN YOUTH COMMITTEE ELECTED TO THE BOARD

Youth Committee members elected as directors are considered full board members. Therefore, if appointed to serve on other committees, they have the same responsibility to work on those committees as the other board members.
Attend all board meetings.
Report information from the Youth Committee to the board.
Report information from the board back to the Youth Committee.

YOUTH COMMITTEE RESTRICTIONS

Youth Committees may not:

Operate independently from the association.
Establish a separate bank account from the association.
Have a president or vice president. The Youth Committee is not a board and therefore does not have officers.
Change board decisions.
Implement programs without the board’s permission and approval.
Conduct fund-raisers without board approval.
Hold separate Youth Representative meetings. Meetings must include all delegates (state) or all members (local) of the association.
Run the association's youth championship tournament, unless assigned by the association manager.
Run association-sponsored tournaments without board approval.

The president appoints the chair and recording secretary of non-standing (optional) committees, unless a different procedure is outlined in the association’s operations manual.

At times, the association may also find the need for certain special committees. According to Robert’s Rules of Order, Newly Revised, a special committee is appointed for a specific purpose and continues to exist until its task is complete, unless discharged sooner. An example would be a committee organized to develop an association logo. Once the logo is completed and approved by USBC Headquarters, the committee would be dissolved.

COMMITTEE TYPES

Committees are classified into two different groups – standing (mandatory) committees and optional (suggested) committees.

Each committee has a chair and recording secretary. How the chair is chosen is dependent on whether the committee is a standing or optional committee (reference Chapter 6 the USBC Association Policy Manual). The chair is responsible for scheduling committee meetings and making sure reports are made at board and membership/delegate meetings. The recording secretary takes the meeting minutes.

An individual serving on the nominating or youth committee must be a USBC member. Members of the finance committee or optional committees do not have to be USBC members. However, if not a USBC member, the committee member would not have a vote, just voice.

For example, an association may find it beneficial to include a certified public accountant on the finance committee, despite the individual not being a member of the association.

Committee	Chair Person	Board Member	Board Member	Board Member
Finance & Budget	Mark Goodrich	Annamarie Muphy	Diane Collier
Nominating	David Van Valkenburgh	Ralph Brunt	Sue Masxara
Youth	Mark Goodrich	Sherry Ledbetter	Jodee Vorreyer
Lane Certification	Ruth Haven	All Board Members	All Volunteers
Tournaments	Ruth Haven	Ralph Brunt	Jime Byrnes	Greg Davis
Operations	Sherry Ledbetter	Mark Raczynski	Greg Bender	Barbara Francis
Hall Of Fame	Jim Byrnes	Gloria Molos	Mark Goodrich
Events	Greg Davis	Jim Byrnes	Jonathan Andrus	Dennis Bunt
Education/Training	Greg Bender	Sherry Ledbetter	Jim Byrnes
Public Relations	Mark Raczynski	Greg Bender	Gloria Molos	Jodee Voreyer
Audit	Annamarie Murphy	Jodee Vorreyer	Mark Raczynski	Greg Davis
Youth State Tournament	Ruth Haven	All Board Members

	Youth Committee Member	Term	RVP	Phone #	E-mail
# 1	Sherry Ledbetter	2010	Yes	1-772-408-4944	sherled@aol.com
# 2	Diane Collier	2010	Yes	1-772-489-4292	mommadi4bowling@aol.com
# 3	Ryan Patrick	2010	No	1-772-344-0234	HoldemPokerStar@Bellsouth.net
# 4	(Christopher) Adam Haley	2011	No	1-772-807-9173	Floridag8r@bellsouth.net
# 5	Mark Goodrich	2011	Yes	1-772-878-2903	Goodricke@bellsouth.net
# 6	Alecia Collier	2011	No	1-772-519-2103	bossy137@yahoo.com
# 7	Jodee Voreyer	2009	Yes	1-772-344-9418	nascar80@bellsouth.net
# 8	Warren Vorreyer	2009	No	1-772-344-9418	nascar80@bellsouth.net
# 9	Miriam Andrus	2009	Yes	1-772-878-9936	Miriamand@msn.com

Click Here for a print out of the Youth Committee

Click Here for a print out of the Committee

Youth Committee

Committees